Stall holder and food vendor application

Common businesses at our major events include:

  • food, for example BBQs, meals and snacks
  • coffee and beverages
  • information stalls, for example community or cultural groups
  • market stalls, for example handcrafted or homegrown goods.

Sustainability

We are working towards zero waste targets at all of our festivals and events. With that ambition, we will continue to enforce some changes and sustainability initiatives for future festival seasons. Help us reduce our festivals' carbon footprint.

Our recommendations and your commitment

For major festivals

We are working with Green my Plate to implement a re-usable crockery and cup system for all food vendors at major festivals. Participation in this program is compulsory.

We will work with successful vendors to explain how the program operates and to understand what serving ware is required for each vendor.

For smaller events and Malahang stall holders

Our smaller events and Malahang stall holders will continue to require the packaging noted on this page to be used by all stalls and vendors.

Packaging you should use

  • ✅ Paper-based serving dishes (brown/white), including plates, bowls, napkins.
  • ✅ Uncoated brown cardboard boxes and trays.
  • ✅ PET plastic cups and bottles (clear plastic) and aluminum cans. Look for the recycle logo.
  • ✅ Any reusable containers, including coffee cups or plastic tubs.

Items made of plastic (1,2,5), aluminum and paper can be recycled and are easily available.

Packaging you should not use

  • ❌ No plant-based materials or products, as these items cannot be recycled and must go to landfill.
  • ❌ No biodegradable or compostable packaging, as these items must also go to landfill.

About single-use cups

In Banyule, all single-use coffee cups must go to landfill.

When we see cups labelled as compostable or biodegradable, this does not mean they can be placed in a FOGO bin, as these products do not break down in our composting process. This generates a huge amount of waste from consuming a hot beverage.

About biodegradable claims

Many companies label their products with compostable and biodegradable logos, which may make it seem like a more sustainable products. They are not.

When choosing takeaway food/beverage packaging use 100% non-dyed paper items that can then be placed in the recycle bin.

Stall and equipment fees

The following fees apply to our 2026-2027 festivals.

Commercial stall fees

Expense (excluding GST) Carols by Candlelight Twilight Sounds Malahang Festival
Commercial food stall (includes power) $310.90 $310.90 $287.50
Commercial drinks and snacks stall (includes power) $264.60 $264.60 $237.60
Commercial market stall (optional power for an additional $52.50) N/A N/A $90.90

Community stall fees

Expense (excluding GST) Carols by Candlelight Twilight Sounds Malahang Festival
Community or social enterprise food stall (includes power) $191.10 $191.10 $128.20
Community or social enterprise coffee (only) stall (includes power) $191.10 $191.10 $128.20
Community market stall (optional power for an additional $52.50) N/A N/A $30.60

Equipment hire fees

Equipment Fee per item (excluding GST)

Trestle table (1.8m long)

$16.00

Chair

$3.95

Display board (1.8 x 1.2m)

$45.00

Marquee (3 x 3m, includes weights)

$180.00

Marquee (6 x 3m, includes weights)

$360.00

Marquee weight (13kg), only needed for BYO marquees $2.75

Note: equipment hire fees are subject to change to reflect supplier charges.

Application

We encourage all stallholders to apply, however there is no guarantee that you will be successful due to high interest and event site limitations. Previous involvement as a stallholder does not guarantee you a future spot.

Applications will open on 6 July and close on 31 July.