Community grants

Our Community Grants’ program distributes up to $150,000 each year to a variety of local not-for-profit groups.

There are 4 categories of grants available:

  • equipment: requests totaling over $2,500 and up to $10,000*
  • community projects: up to $10,000
  • minor capital works: up to $10,000
  • arts and culture grants: up to $10,000 (please refer to Arts and Culture Grant guidelines for information on this category).

Program categories

Equipment

For equipment purchases that help community groups to deliver services, and/or improve health and safety for staff, volunteers and group members.

For equipment requests totaling less than $2,500 please apply through Banyule Equipment Grants program, which opens on the first day of each month.

Community projects

Projects that build on local capacity and help to create connected, accessible and inclusive communities. Projects need to demonstrate sustainability and should not duplicate existing services.

Minor capital works

These projects should contribute to improving service delivery, the function of facilities and outdoor spaces, accessibility or address health and safety concerns.

Capital works are defined as:

  • external construction works, e.g. gardens, playgrounds, shade structures;
  • building works, renovations or modifications to existing structures; or
  • equipment installation (equipment that needs to be wired in, plumbed in, built in or permanently fixed).

Capital works projects proposed for council owned land/buildings need to provide quotes from commercial builders.

Read the Community Grants Guidelines(DOCX, 105KB).

Key dates

In 2019/20 key dates are:

  • Grants opening date: 1 July 2019
  • Grants closing date: 12 August 2019
  • Assessments and decisions: 13 August to 11 October 2019
  • Grants presentation evening: Thursday 14 November 2019
  • Acquittal dates: 30 April 2020 community projects and minor capital works (equipment grants, 31 November 2020).

Eligibility criteria

Applicants may apply in more than one category. Applicants auspicing an application may also apply for their own projects.

Applicants must:

  • be incorporated or have appropriate auspice support;
  • be a legally constituted not-for-profit entity, or a charity or benevolent trust, or a public company (not-for-profit);
  • provide support, programs or services to people living in Banyule;
  • have an ABN, or be willing to complete a statement by supplier;
  • hold public liability Insurance;
  • have been established for a minimum of 12 months;
  • provide a current detailed profit and loss statement (preferred) or a detailed, current financial statement. Bank statements are not appropriate and should not be submitted;
  • submit 2 quotes;
  • contact a Council officer to discuss their proposal prior to lodgement; and
  • explain any funds in savings or term deposits: your application will need to demonstrate why the project/equipment purchase cannot be completed with existing funds.

What the grant will not fund:

  • core business of educational, religious or medical organisations;
  • political activities;
  • projects that are the responsibility of another funding body or level of government;
  • uniforms, prizes, trophies, scholarships, donations, sponsorships or gifts;
  • applications seeking retrospective funding;
  • equipment that does not remain the property of the community group or club;
  • consumable program supplies such as stationery or craft supplies;
  • costs related to project management or auspicing fees for groups or organisations;
  • fundraising;
  • catering expenses;
  • projects where the group/organisation has received full funding for the same project from another source;
  • projects that require ongoing financial support from Council;
  • projects run solely for private or commercial purposes; or
  • recurrent operational expenses (including utilities such as fuel, gas, water and electricity).

Who cannot apply?

Individuals cannot apply.

Schools and churches are ineligible unless the project responds to an identified community need and provides wider community benefit. Projects cannot be curriculum based or totally student/congregation focused.

Groups/individuals with outstanding grant acquittals. All previous grants from Banyule City Council, where the acquittal is due prior to the closing of the current funding round, must be acquitted to a satisfactory standard. Unacquitted, or insufficiently/unsatisfactorily acquitted grants will deem the application ineligible.

Applicants with debts to Council, unless there is a payment plan/agreement in place.

Applications

Applications open on the 1st July and remain open until 12 August June 2019.

Applicants must:

  • discuss their application with a Council Officer at least 1 week prior to the closing date;
  • have acquitted previous Council grants and have no outstanding debts to Banyule Council;
  • demonstrate how this project differs in idea, scale or scope if it is similar to a previous application funded by Council;
  • submit 2 quotes for any proposed purchases; and
  • demonstrate that the project will benefit the Banyule community.

If you don't contact an officer to discuss your application or include a quote, your application will be ineligible.

How to apply

To apply:

  • read these guidelines and apply only if eligible
  • discuss your application with a council officer (by 5 August)
  • complete an application form online and provide all supporting documentation.

Apply now for Community Projects

Apply now for Minor Capital Works

Apply now for Equipment Grants

Need help? Contact Karen Molinaro on 9457 9955.

Supporting documentation

Quotes

All applications are required to supply 2 quotes/estimates of expense.

Quotes can be written, scanned images from catalogues or on line stores, or a screenshot from a website. Quotes should be no more than 6 months old.

All quotes need to be itemised and clearly show:

  • the supplier/company name and contact details.
  • the cost of each individual item, labor charges or aspect of the project.

Two quotes are required for each type of equipment you wish to purchase. The quotes do not need to be for exactly the same brand but should be for comparable items. Quotes should be from different suppliers.

If equipment/services can only be obtained from a specialist supplier and 2 quotes cannot be submitted, the applicant must provide a statement/evidence that no other suppliers are appropriate/acceptable.

Capital works projects proposed for council owned land and buildings must provide quotes from commercial builders.

Council recommends that any equipment purchased with grant funds should meet Australian Standards.

Auspicing

Applicants and non-incorporated groups will require the support of an incorporated association to auspice their grant. If your application is going to be auspiced by another organisation you must provide all insurance, incorporation and ABN information of the auspicing group as well as a letter from the auspice organisation on letterhead stating their support.

Assessing applications: criteria and process

Your application goes through a 3-step assessment process:

  1. pre-eligibility
  2. officer review and comments
  3. grants panel allocations.

The panel consists of:

  • 2 community members
  • 2 councillors
  • 2 executive Council officers.

Panel members will assess applications against the following key criteria:

  • value for money
  • likelihood of success
  • benefit to Banyule.

The Community Grants Assessment Panel will then meet to share their assessments and allocate funding.

Council has a Conflict of Interest declaration which all parties involved in the assessment process must complete to ensure any interests are declared prior to the assessment of grants commencing.

You will be notified of grant outcomes within 3 months of the closing date for the round.

Grant agreement

Successful grant applicants will be required to sign a grant agreement. The applicant is signing on behalf of the organisation and by doing so is agreeing that the group/organisation is fully aware of the application and the conditions associated with the grant been awarded.

Acquittal

To successfully acquit your grant, you will also be required to submit receipts accounting for your expenditure. Invoices and bank transfer statements cannot be accepted as proof of purchase. Receipts must list items purchased/works completed, detailing the cost per item, and the total cost. All receipts should reflect the expenditure approved and align with the grant budget or letter of offer.

If you fail to acquit your grant appropriately may result in you being asked to repay Council in full for your grant money and exclusion of the group from future grant rounds.