Community grants

This grant funds projects that build on local capacity and help to create connected, accessible and inclusive communities.

If you have multiple projects that you are seeking funding for at the same time, you will need to complete a separate form for each if they fall within different categories.

Categories and amounts

  1. Community projects: up to $2,500
  2. Minor capital works: up to $10,000
  3. Technology support for not-for-profit groups: up to $5,000
  4. Training and development for not-for-profit groups: up to $2,500

You must read the full guidelines(PDF, 2MB) and speak with a Council officer before submitting your application.

Key dates

  • Applications open on 2 August 2021.
  • Final day to consult with us is 30 September 2021.
  • Applications close on 3 October 2021.
  • Assessment period runs until 29 October 2021
  • Notification of grant outcomes sent from 1 November 2021
  • Acquittal of grants are by 30 November 2022.

Eligibility

Who can apply

Be sure to speak with one of our grants officers regarding your proposal before submitting an application.

Community groups and organisations that:

  • provide support, programs or services to people in Banyule
  • have been established and operational for a minimum of 12 months
  • are incorporated or have appropriate auspice support
  • are a legally constituted not-for-profit group, charity or benevolent trust or a public not-for-profit company
  • have an ABN, or be willing to complete a Statement by Supplier form
  • hold public liability insurance.

Who cannot apply

  • Individuals
  • Schools and churches, unless the proposal responds to an identified community need and provides wider community benefit.
  • Groups with outstanding grant acquittals (all previous grants with us, where the acquittal is due before the closing of the current funding round, must be acquitted to a satisfactory standard. Un-acquitted or insufficiently acquitted grants will deem the application ineligible).
  • Groups with outstanding debt to Council.

What we will not fund

  • Consumables
  • Uniforms, prizes, trophies, scholarships, donations, sponsorships or gifts
  • Projects run solely for private or commercial purposes
  • Projects on government or Council owned land, parks and open space unless a license agreement is in place with the applicant

Application

Applications must be submitted through SmartyGrants. Register and start a new application: you can save and return to your application at any time.

  • Review your application carefully before submitting as once it is submitted, you cannot go back and make changes.
  • Ensure all required documentation is attached before submitting your application.
  • When you submit your application, you will receive an application number. Make a note of it for future reference. 
  • Applicants will receive an email from Smarty Grants when the application has been successfully submitted.

Apply to 1 of the 4 categories

Financials

Financial details to support applications

  • A current detailed profit and loss statement, audited financial statement or the financial statement presented at your AGM must be provided with the application (bank statements will not be accepted).
  • If savings or term deposits exist, the group must clearly explain what the funds are set aside for.
  • Groups with substantial cash in bank accounts who do not explain what the money is allocated for will be considered a lower priority.
  • The application needs to demonstrate why the proposal cannot be completed with existing funds.

Quotes

  • Applicants are required to supply at least one quote/estimate of expense in support of their application.
  • Quotes can be written, scanned images from catalogues or on-line stores or a screenshot from a website.
  • All quotes need to show the supplier/company name and contact details clearly.
  • All quotes need to be itemised and clearly show details of the cost of each item or service.
  • Quotes should be current (not more than 6 months old).
  • Quotes need to be consistent with the money requested in the budget.
  • Council recommends that any equipment or service purchased with grant funds should meet Australian standards.

Auspicing

  • Unincorporated groups will need the support of an incorporated association to auspice their grant.
  • If your application is going to be auspiced by another organisation, all insurance, incorporation and ABN information of the auspicing group must be provided
  • A letter from the auspice organisation on letterhead stating their support will also be required

Assessment

Approval of applications are made against these criteria:

  • Value for money
  • Likelihood of success
  • Benefit to our local community

Due to limited funds, not all eligible applications can be funded.

Approval

Successful grant applicants will be required to carry out a number of online actions within specified timelines.

Sign a grant agreement

The applicant is signing on behalf of the group/organisation. By doing so, it is agreeing that the application and the conditions associated with the grant being awarded are met. Any proposed changes must be discussed with a Council officer.

Submit an invoice

Send us your invoice in line with the template provided.

Submit an acquittal form

At the completion of the agreed proposal, a completed acquittal form must be submitted.

  • To successfully acquit your grant, you will submit receipts and or final report accounting for your expenditure.
  • Receipts must list items purchased, detailing the cost per item, and the total cost. All receipts should reflect the expenditure approved and align with the grant budget or letter of offer.
  • Invoices and bank transfer statements cannot be accepted as proof of purchase.
  • Where the applicant delivers a project or activity, a report on the delivery, outcome and community benefit together with a final budget is to be included as part of the acquittal.
  • Failure to acquit the grant satisfactorily will be considered a breach.
  • A breach may result in requests for grant funds to be returned to Council and exclude the group from future grant rounds.

Accessibility

The grants process is open and accessible to everyone, including if:

  • you need a printed copy of the guidelines or a printed copy in large print;
  • you need to discuss these guidelines by phone;
  • you need the guidelines in a captioned video format;
  • you need to discuss the guidelines with us using the services of an Auslan interpreter;
  • your hearing or speech is impaired, you can call us through the National Relay Service on 133 677 (TTY) or 1300 555 727 on an ordinary handset and ask for 9490 4222;
  • you need a language interpreter please contact TIS National on 131 450 and ask to be connected to us on 9490 4222; or
  • you need a printed form and support to enter information into SmartyGrants please contact us for assistance.

If you face any barriers to applying and would like to discuss these or any other ways we can help you, please contact us.

Contact us

Contact Karen Molinaro on 9457 9955 or Frances Gianinotti on 9457 9962.