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Council Meeting Decision Summary

Tue 17 October, 2017

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Please note: This summary of decisions made by Council at this meeting is a summary only and should not be read as the official minutes of the meeting. Due to technical issues an audio file of the Council Meeting is not available. More comprehensive reports on each Agenda Item are available within the 20 October 2017 Meeting Agenda. Agenda Item titles and resolutions from the 16 October 2017 Council Meeting are below, with the summary also available to be downloaded under Related information at the top right of this page.

The date of the next Council Meeting is Monday 30 October 2017, with the agenda available from noon on Wednesday 25 October 2017.

ORDINARY MEETING OF COUNCIL

Leave of Absence and Apologies - Nil

Confirmation of Minutes

Minutes were confirmed from meeting of 18 September 2017.

1. Urgent Business

1.1       Urgent confidential item

Resolution:

That Council consider an item of Urgent Confidential Business relating to a Potential Property Acquisition (as item 11.2).

 

 2. Petitions

2.1       Eaglemont sub-station

(Mr Peter Camilleri, Mr John Walkley, Ms Judy Hughes spoke to this item)

A petition with 52 signatures has been received from residents in and adjacent to Sherwood Road, Eaglemont. The intent of the petition is to raise with Council, local residents’ concerns about the Level Crossing Removal Authority’s proposed construction of an electrical sub-station opposite 31-33 Sherwood Road, Eaglemont.

The Level Crossing Removal Authority has indicated that the construction of the sub-station at this location is an essential component of the Hurstbridge Railway Line improvements. The Authority is proposing to construct the sub-station on VicTrack land. There have been several meetings between the Authority, residents and Council representatives to minimise the impact of the sub-station, including the provision of suitable landscaping.

Resolution:

That Council:
1. Receives and notes the petition.

2. Writes to the Level Crossing Removal Authority advising that:

  1. Council is not satisfied that the substation on Sherwood Road needs to be located in the proposed position and requests evidence that it cannot be relocated to a more suitable location within close proximity of the Ivanhoe Station on VicTrack land.
  2. If sufficient evidence is not provided in response to point (a), then Council will oppose the location of the Sub-Station on Sherwood Road as it is not in character with the nature and amenity of the tree-lined Street and will affect the residential amenity of the area; and

3.       If sufficient evidence is not provided in response to 2(a) above, writes to the Minister for Transport and the State Member for Ivanhoe urging their intervention and advising them of Council's opposition to the proposed location of the Sub-Station on Sherwood Road and willingness to negotiate approval for a new site on VicTrack Land near Ivanhoe Station as per item 2(a).

4.       Advises the primary petitioner and all other local Members of Parliament of Council's resolution.

 

3.1       Watsonia Pop-up Park

(No speakers to this item)

The Watsonia Pop-up Park was a temporary project to help implement Picture Watsonia, Council’s vision for the future of the Watsonia Neighbourhood Activity Centre. The Park was in place from 25 March to 23 April 2017 and required temporary closure of Ibbottson Street. It was designed as a diverse, attractive and interactive space for people and enabled various events and activities.

The Park was well-attended and enjoyed. Community feedback was overwhelmingly supportive for a public open space in the heart of Watsonia. Some further testing of community feedback for a permanent road closure and park at Ibbottson Street is recommended. This could be done if Council decides to trial a temporary skate park at the site in January 2018. Initial scoping has been done for a temporary street-style skate park with beginner and experienced obstacles, with supervised programming and workshops.

Resolution:

That Council:
1. Notes the success of the Watsonia Pop-up Park.

2. Writes to members of the Community Working Group, Watsonia Traders Association and Watsonia Library to thank them for their contribution to the Watsonia Pop-up Park.

3. Support a further temporary road closure at Ibbotson Street for about three weeks in January 2018 to support set-up and operation of a temporary skate park.

4. Continue to explore a permanent road closure in the Watsonia Neighbourhood Activity Centre.

5. Investigate and report back on establishing a properly paved path for the current heavily utilised "unofficial” dirt path that cuts across from the pedestrian crossing at Watsonia Road through to the concrete areas next to the Watsonia Library.

 

3.2       Banyule employment initiatives

(No speakers to this item)

While Banyule’s overall published unemployment rate is not significant compared with other municipalities, its pockets of high disadvantage which sit well below the State average, are almost entirely disguised by its areas of affluence. As a result, headline figures suggesting that Banyule does not have unemployment and underemployment issues are misleading.

In response to Council’s newly endorsed Council Plan and to help guide its effort and leadership in the labour market, it is considered appropriate for Council to establish a jobs taskforce comprising of local stakeholders to guide the development of regular networking opportunities, greater collaboration and reporting of progress amongst stakeholders with vested interests, along with a

Resolution:

That:

1. Council aspires to create 100 jobs for young people in Banyule with disabilities and from disadvantaged communities over the next three years.

2. Council establishes a localised "Banyule Jobs Taskforce" that compliments Council’s existing Economic Development Plan and 2017-2021 Council Plan and to advocate to State and Federal Governments for support of Banyule employment initiatives.  

3.       The Banyule Jobs Taskforce actively drive the following key local jobs initiatives:

-        A Local Jobs and Internship Program in partnership with SACOV and the Victorian Government.

-        A social enterprise café at the new Rosanna Station in partnership with the Victorian Government that is to be created following the level crossing removal works.

-        A social enterprise café at Ivanhoe at the new Ivanhoe Community Library following its development.

-        Creation of apprenticeships and job opportunities for young people with disabilities as part of the redevelopment of the Ivanhoe Library.

4.       Council appoints Cr Rick Garotti to Chair the "Banyule Jobs Taskforce”.

5.       Requests officers to provide a briefing to Councillors on the work Banyule City Council is undertaking to create, support and nurture apprentices across our range of services. This may help inform the future priorities of the "Banyule Jobs Taskforce."

6.       A future report be prepared by officers to consider the resource implications and proposed initiatives recommended by the Taskforce, in Council’s 2018/19 annual budget process.

 

3.3    Adoption of the Domestic Animal Management Plan 2017-2021

(No speakers to this item)

The Domestic Animal Act 1994 requires Council to prepare a Domestic Animal Management Plan at 4 year intervals. The previous DAM plans for Councils expired last year. Council must now complete its 2017-2021 DAM Plan by 3 November 2017.

A draft of the Plan has been submitted for Council consideration and has been distributed for public consultation prior to Council adopting the final Plan.

Resolution:

That Council:

  1. Adopt the Banyule Domestic Animal Management Plan 2017-2021 (attached).

     

  1. Forward a copy of the adopted 2017-2021 Domestic Animal Management Plan to the Department of Economic Development, Jobs, Transport and Resources by the due date 3 November 2017.

     

  2. a)       Develop a Communications Strategy and Action Plan for the Domestic Animal Management Plan that provides opportunities for Council to be in regular contact with the full range and diversity of pet owners and stakeholders;

 

              b)      Receive a report to consider the adoption of a Communications Strategy and Action Plan for the Domestic Animal Management Plan.              

 

3.4       Safer Banyule Plan 2017-2021

(No speakers to this item)

Council has worked with the local community and other key stakeholders to prepare the draft Safer Banyule Plan 2017-2021. The Plan is aimed at continuing to improve and maintain community safety in our municipality, by creating places where people can go about their daily activities without fear, risk or harm of injury and respond to perceptions of community safety along with reducing and preventing crime, and building strong cohesive communities.

The draft Safer Banyule Plan has been shaped by community input and local expertise, literature review and the analysis of crime statistics and industry trends. Information collected through research analysis and consultation to date has been used to develop the plan’s underpinning guiding principles, priorities and four year action plan.

The draft Safer Banyule Plan 2017-2021 is now ready for further community consultation. Feedback and responses received on the draft plan will help inform a final Safer Banyule Plan 2017-2021.

Resolution:

That:

1. Council adopt the draft Safer Banyule Plan 2017-2021 for the purpose of community consultation from 17 October 2017 until 14 November 2017.

2. All relevant network organisations be contacted and invited to make written submissions via Council’s Shaping Banyule website.

3. Information regarding the draft Safer Banyule Plan 2017-2021 be advertised through the Leader Newspaper, on Council’s Facebook and website pages, at Banyule Libraries and community members be invited to submit written submissions via Council’s Shaping Banyule website.

4. A further report be received to consider the consultation and adoption of the final Safer Banyule Plan 2017-2021

5. Noting the crime rates (offences reported) have dramatically increased in Heidelberg West (25.9%) and Heidelberg Heights (54.1%) from 2015 to 2016,  a further report be presented to Council on:

(a) an update regarding the development of a new Heidelberg West Police Station; and

(b) the possibility of Council hosting a community forum focused on preventing crime in the Heidelberg West and Heidelberg Heights area, to be held at the Harmony Centre or other suitable venue within the area.

6. Council write to the Premier, the Minister of Police, and all Local Members of Parliament, seeking feedback on progress they are aware of in relation to the development of a new Police Station for Heidelberg West, and that any responses received be included in the report regarding 5 above.

 

3.5       The Boulevard Christmas Lights risk management

(Mr Ryan Harrison, Mr Noel Spink and Mr Ross Elliott spoke to the item.)

The Boulevard Christmas Lights is a very popular community event which has been operating in Ivanhoe for the past 60 years. The Boulevard Christmas Lights is a resident initiative and Council provides logistical support with traffic management, portable toilet provision, waste management, event coordination, communication with residents and evaluation at the conclusion of the event each year. The net cost to Council to support the event in 2016 was approximately $44,000 spread over 15 nights.

Approximately 75,000 visitors (average 5,000 per night) attended the 2016 event. The Boulevard Ivanhoe hosts the event with vehicles travelling one-way heading east on one half of the road. The other half of the road is occupied by pedestrians with no barriers separating them from vehicles. Recent world events (including the Bourke Street incident) has heightened concern for the way public gatherings are managed.

To mitigate identified risks a number of changes are proposed which include moving vendors and performers to Ivanhoe Park and increasing the event support, infrastructure and traffic controllers. These changes will have a budget impact of $66,000 in the 2017/18 financial year and this report seeks approval for this additional expenditure.

Council has also engaged a risk management company to provide an objective review of the logistical support for the event having regard for the Federal Government’s recent launch of Australia's Strategy for Protecting Crowded Places from Terrorism. Once this review is complete, a further report will be presented to Council.

Since this report was deferred on 18 September 2017, Council has met with leaders from the 1st Eaglemont Scout Group and 1st Ivanhoe Sea Scouts Group to discuss the relocation to Ivanhoe Park should they be successful in their involvement in the 2017 Boulevard Christmas Lights event.

Resolution:

That Council:

1.       Allocate an additional $41,000 in the 2017/18 Operational Budget to support the increase in event support and a further risk assessment.

2.       Allocate an additional $25,000 in the 2017/18 Capital Works Budget to improve pedestrian accessibility to the south eastern corner of Ivanhoe Park.

3.       Receive a further report to consider the outcome of the external risk management review for The Boulevard Christmas Lights event.

 

5.1       North East Link - Council response to the North East Link Technical Summary

(Mr Kevin Biaggini, Mr Dennis O’Connell, Mr Doug Munro, Mr David Mulholland, Ms Diane Williamson spoke to this item.)

Corridor Option C is strongly supported as the preferred option for the North East Link. This is consistent with Council’s long held position recognising the need to complete Melbourne’s Ring Road as a direct orbital link from the Metropolitan Ring Road to Eastlink at Ringwood.

On 7 August 2017, the North East Link Authority released a Technical Summary identifying four preferred Corridor Options, and held ten drop-in community sessions over a two week period in mid to late August. All four Corridor Options impact Banyule, although Corridor Options C and D are towards the municipality’s northern boundary. Whichever option is chosen, Banyule is in the unique position of being impacted by all options, to varying degrees.

A response to the Technical Summary has been prepared for Council consideration. Corridor Option C is preferred as it provides an orbital connection from the Metropolitan Ring Road at Greensborough to EastLink, south of Ringwood. Corridor Option C is considered to provide greater regional benefits and better meet the North East Link project criteria. Corridor Option A, which provides connection from the Metropolitan Ring Road at Greensborough, through Banyule to connect with the Eastern Freeway at Bulleen is not supported.

Consistent with Council’s North East Link Project Action Plan adopted in April 2017, the Banyule North East Link Transport Forum was held in May 2017. A second Forum was held on 6 September 2017. The majority of attendees supported Corridor Option C.

A key message for the Victorian Government is what the community are saying. Council has conducted a postcard survey of 52,000 residential properties inviting residents to select their preferred option and to share their views on the options. Of the nearly 8,000 responses 68% of residents do not support Corridor Option A with the strongest preference being for Corridor Option C.

Council has initiated a North East Link Group of Councils, comprising Banyule, Boroondara, Knox, Manningham, Maroondah, Nillumbik and Yarra Ranges, to share information and advocate to the North East Link Authority for the best outcomes for the north east region.

Corridor Option C is strongly supported by the Victorian Transport Association. Council analysis of the North East Link Technical Summary indicates that Corridor Option A does not meet the North East Link project criteria on a number of measures, including, but not limited to:

  • Inadequate capacity at the Eastern Freeway to cater for any additional traffic travelling west and inadequate capacity at the Mullum Mullum / Melba tunnels for traffic travelling east.
  • Corridor Option A mostly catering for commuter traffic which is contrary to the NELA objective for the North East Link to improve freight efficiency.
  • Community Severance impacts on the communities of Greensborough, Watsonia and Macleod.
  • Potential increased traffic volumes and traffic noise on arterial roads and the local road network.
  • Potential environmental impacts on Banyule’s parklands, reserves and green open space including its effects on the State significant Banyule Flats and Warringal Parklands.
  •  

Resolution:

That Council:

1.       Notes Banyule community’s support for Corridor Option C.

2.       Strongly supports Corridor Option C which is considered to provide greater regional benefits and better meet the North East Link objectives.

3.       Rejects Corridor Option A as not meeting the North East Link objectives on a number of measures, including but not limited to:

a)       Inadequate capacity at the Eastern Freeway to cater for any additional traffic travelling west and inadequate capacity at the EastLink Mullum Mullum / Melba tunnels for traffic travelling east.

b)      Propensity of Corridor A to cater for mostly commuter traffic which is contrary to the North East Link Authority objective for the North East Link to move freight more efficiently.

c)       Impacts of severance on the communities of Greensborough, Watsonia and Macleod.

d)      Potential increased traffic volumes and traffic noise on arterial roads and the local road network.

e)       Potential environmental impacts on Banyule’s parklands, reserves and green open space including its effects on Banyule Flats and Warringal Parklands.

4.       Endorses Council’s response to the North East Link Technical Summary at Attachment 1 and forwards a copy to the North East Link Authority, Premier of Victoria, Minister for Transport and local Members of Parliament.

5.       Notes Council’s list of complementary projects (Refer Section 5 of Submission to North East Link Authority in Attachment 1) and requests the North East Link Authority incorporate them into the project.

6.       Develops a Resourcing Plan and Communication Strategy to promote Council’s support for Corridor Option C and associated transport projects in the north east of Melbourne.

  1. Notes Council’s letter to the North East Link Authority of 26 September 2017 requesting the release of all available technical data used to compile the North East Link Technical Summary, to provide a greater understanding of the background and outcomes of the document – Attachment 2.

     

  2. Notes the Victorian Transport Association (VTA) support for Corridor Option C – Attachment 3.

     

  3. Notes the correspondence received from FairLink (community group) and Mr Doug Munro which concludes Corridor A does not achieve the Project objectives.

 

5.9       North East Link - updated community consultation information and correspondence from the North East Link Authority

At the time of writing the Council Report North East Link – Council Response to the North East Link Technical Summary, 7,474 valid responses had been received with the strongest preference being for Corridor Option C, with 68% of residents preferring a corridor option other than Corridor Option A.

This report provides an update to the survey results. An additional 1,047 valid responses have been received. These responses are generally consistent with earlier responses and there has been no change in the percentage of residents supporting each corridor option, with the strongest preference still being for Corridor Option C.

As noted in the Council Report North East Link – Council Response to the North East Link Technical Summary, Council wrote to the North East Link Authority on 26 September 2017 (Attachment 1) requesting the release of all available technical data and clarity on 16 matters ranging from Traffic Modelling Reports to Tolling and Pricing Strategies used to compile the North East Link Technical Summary. At a meeting with the Authority on 12 October 2017 its response to the majority of matters is that further technical studies and assessments are being undertaken and they are not in a position to release information. Additional technical meetings have been arranged at which further information will be sought.

Resolution:

That the Order of Business be amended to have the supplementary item 5.9 considered in conjunction with item 5.1.

That Council:

1.       Notes the updated survey results and Banyule community’s continued support for Corridor Option C.

2.       Notes the North East Link Authority response to Council’s letter of 26 September 2017 requesting release of all available technical data used to compile the North East Link Technical Summary.

3.       Notes that further meetings have been arranged with the North East Link Authority at which additional information will be sought.

 

5.2       Hurstbridge railway line improvements - Lower Plenty Road level crossing removal and track duplication - project update

The Level Crossing Removal Authority is progressing the construction of the Hurstbridge railway line improvements which involves track duplication between Heidelberg and Rosanna and the Lower Plenty Road level crossing removal, including construction of a new Rosanna Railway Station.

The works have required considerable Council input and assessment including reviewing over 170 design packages, reviewing traffic management plans, assessing the impact on Council assets, monitoring the construction impacts and negotiating improvements to ensure the best possible community outcome.

Construction will continue to impact on residents until the works are completed in late 2018. The closure of Rosanna Railway Station with bus replacement services will also impact on commuters, this impact will continue until train operations return in March 2018.

Resolution:

That Council:

1.       Notes the Level Crossing Removal Authority’s progress on the Hurstbridge Railway Line improvements.

2.       Notes that the Level Crossing Removal Authority has constructed speed humps in Bellevue Avenue, Rosanna to assist in managing traffic speed.

3.       Agrees to take ownership and maintenance responsibility for:

a.       The shared user path on the east side of Ellesmere Parade between Lower Plenty Road and Davies Street.

b.       The shared user path on the west side of Turnham Avenue between Lower Plenty Road and Station Street.

c.       Landscaping to the undercroft area on North Side of Lower Plenty Road between Rosanna Village and the Rosanna Parklands.

4.       Writes to the Level Crossing Removal Authority, VicTrack and Metro Trains seeking assistance in resolving drainage issues at Brown Street, Heidelberg.

5.       Advocates to the State Government and Level Crossing Removal Authority for funding to construct a shared user path within the railway reserve between Darebin Street, Heidelberg and St. James Road, Rosanna.

 

5.3       Right of Way between Manton Street and Cape Street, Heidelberg - review of parking conditions

(Mrs Chiho Yoshikoshi spoke to this item.)

At its meeting on 17 July 2017, Council considered a report in relation to a petition requesting parking restrictions to be installed along the right of way between Cape Street and Manton Street in Heidelberg.

An investigation has been completed to determine whether ‘No Stopping’ parking restrictions are supported by the residents along both sides of the Right of Way between Manton Street and Cape Street, Heidelberg.

The consultation survey results indicate that the majority of the residents are in support of the proposal.

Resolution:

That Council:

1.       Install ‘No Stopping’ restrictions along both sides of the Right of Way between Manton Street and Cape Street, Heidelberg.

2.       Write to the primary petitioner to give notice of this resolution.


5.4       Drainage improvement works at the Ivanhoe Park Pavilion, Ivanhoe East

(Mark Dixon spoke to this item)

In April 2017, Council completed the redevelopment of Ivanhoe Park Pavilion. During the subsequent occupation of the building, a drainage issue has been identified which requires further design and construction work to be undertaken. Council officers have developed a design solution that will alleviate the drainage issues experienced in the extreme rainfall events by providing a network of drains and pathways to divert water away from the building.

Council officers’ recommend that an additional $120,000 be allocated from the Asset Renewal Reserve to undertake drainage improvement works at Ivanhoe Park Pavilion. It is envisaged that improvement works will commence in November 2017 with the estimated completion in the middle of December 2017, should funding be approved.

Recommendation:

That Council allocate an additional funding of $120,000 from Asset Renewal Reserve to undertake drainage improvement works at Ivanhoe Park Pavilion.

 

5.5       Road and Place Naming Framework

(Alan Cook spoke to this item)

Banyule City Council is the naming authority for roads and features within its municipality. Naming authorities undertake the formal process for naming and renaming. The Banyule ‘Road and Place Naming Framework 2017’ has been prepared to support Council’s naming process and to ensure State Government requirements are fulfilled. The Framework augments the Victorian Government’s naming rules for places in Victoria, statutory requirements for naming roads, features and localities – 2016, which was released in March 2017.

Resolution:

That:

1.         Council adopt the Banyule Road and Place Naming Framework 2017.

2.       a)       A report be presented to Council regarding proposed consideration of renaming James Reserve, which is located between James Street, Alfred Street & St Hellier Street, to honour the late Nick Wheeler.  Mr. Wheeler was a local resident raised in Alfred Street opposite the James Reserve and served the local community with dedication and distinction as a Police Officer at the Heidelberg West Police Station for 22 years and as President of the Heidelberg West RSL for 18 years. Nick Wheeler lived locally all his life and was the driving force behind Neighbourhood Watch and the Bluelight discos within the City for a number of years. 

b)      That as part of the renaming consideration, Council write to the family of the late Nick Wheeler, Victoria Police and the Police Union, Neighbourhood Watch, RSL on Bell (formerly known as the Heidelberg West RSL), Anzac House and local residents, seeking their views on a possible name change.

 

5.6       Banyule BPi Strategic Business Plan (2017-22)

(No speakers to this item)

Banyule BPi continues to operate a commercially viable building permit business which funds Council’s statutory obligations and also provides a financial return to Council. A new five-year Strategic Business Plan (2017-22) has been prepared to set the future direction of Banyule BPi. The plan outlines a need for business consolidation and consideration of a number of changes. Addressing resources will contribute to a reduced financial return to Council for the first three years of the business plan compared to that set out in the 2017/18 strategic budget but will establish a more robust business which mitigates risk and promotes for growth into the future including addressing resourcing capacity and providing for effective distribution of work within the business.

Resolution:

That Council:

1.       Note that the 5 Year Strategic Business Plan for Banyule Building Permits and Inspections and Statutory Building Function prepared by Advanced Workforce Strategies will be used to guide the business for the next 5 years and inform future budgets accordingly.

2.       Authorise the Chief Executive Officer to appoint an additional two EFT for the remainder of the 2017/18 financial year and that these additional positions be considered in the 2018/19 budget process.

3.       Receive a briefing from Council Officers on the opportunities to develop and support the commercial operations of Banyule BPI to help drive commercial revenue opportunities for Council.

 

5.7       Inquiry into the Public Housing Renewal Program

(David Mulholland spoke to the item.)

The Department of Health and Human Services (DHHS) is progressing regeneration of public housing as part of the Victorian Government’s program to redevelop properties across Melbourne. On 9 August 2017, the Victorian Legislative Council resolved that the Legal and Social Issues Committee conduct an inquiry into the DHHS Public Housing Renewal Program.

The Committee is seeking submissions from individuals and organisations by 3 November 2017. The Committee is required to report on the inquiry by 20 March 2018. A draft submission from Council to the Inquiry has been prepared for Council endorsement raising key matters including: the provision of adequate public housing to meet demand, provision of community infrastructure, services and programs to support tenancies and the need for early and ongoing involvement in the design of future development.

Resolution:

That Council amend and endorse a submission to the Inquiry into the Public Housing Renewal Program outlining as follows:

  1. Provision of adequate public housing needs to meet demand.  This includes whether there is scope to set a more ambitious target for increased public housing if waiting lists warrant a greater increase.

     

  2. Proposed development requires adequate community infrastructure, services and programs to support tenancies.

     

  3. Early and ongoing involvement in the design of future development with Council and the local community is essential to ensure local issues are addressed.

 

4.       Advocate to ensure the Government supports the Department of Health and Human Services to:

  • Explore all opportunities to provide diverse and affordable housing outcomes through all social housing projects.
  • Work with Developments Victoria and other Government Departments and Authorities to ensure appropriate development of all Government land with social housing outcomes.
  • Enable more diverse housing outcomes, with opportunities for public and private housing as a fundamental objective for development of each site.

 

5.8       WaterMarc changeroom upgrade

(No speakers to this item)

WaterMarc opened in September 2012 and over time the floor surface in certain wet areas has become inconsistent and discoloured after significant use of the facility. While the current condition of the concourse is safe, it is inconsistent with regards to slip resistance, and is becoming more difficult to clean and maintain.

Officers have researched and completed a preliminary project plan detailing the installation of new flooring into the WaterMarc change rooms, family change rooms and first aid room and minor refresh of change room fixtures including toilets, partitions, basins and painting works. This report seeks an allocation of funds from the WaterMarc Maintenance Reserve of $130,000 to cover these works. If funding is approved then works will be programmed before the summer period when the pool area is at its peak usage.

Resolution:

That Council:

  1. Approve an allocation of $130,000 from the WaterMarc Maintenance Reserve to allow maintenance works at WaterMarc Banyule, including the installation of new flooring in the pool change rooms, family change rooms and first aid room and minor refresh of change room fixtures and painting works.
  2. Ensure the maintenance works are completed before the summer period when the pool facility is at its peak usage.

 

7.1       2/59 & 3/59 Swanston Street, Heidelberg Heights - proposed interim lease and sale of land

(Mr Kevin Biaggini spoke to this item)

Council is the owner of the land and improvements known as Unit 2/59 Swanston Street and Unit 3/59 Swanston Street, Heidelberg Heights (subject land).

At its ordinary meeting on 7 August 2017 Council considered a report on the future use of the subject land and authorised the commencement of the statutory procedures in accordance with section 189 of the Local Government Act 1989 (Act) to give public notice of Council’s intention to sell the subject land.

Public notice was given in the Heidelberg Leader on 22 August 2017, with submissions on the proposal invited in accordance with section 223 of the Act.  The submission period closed at 5:00 pm on 20 September 2017 with no submissions being received.

The purpose of this report is for Council to decide whether or not to proceed with the sale of the subject land at a future point in time and in the interim seek to let the dwellings on the subject land along with carrying out additional drainage and cosmetic enhancements.

Resolution:

That Council:

1.       Let the dwellings on the subject land for an initial period of two years at which time a further report be presented to Council to consider a further term and whether to sell the land at that time.

2.       Allocate funds from its Strategic Property Reserve to undertake the necessary interior, drainage and footpath improvement works to mitigate future inundation of the subject land.

3.       Having complied with sections 189 and 223 of the Local Government Act 1989:

a.       by giving public notice;

b.       by providing an opportunity to those who have requested to be heard at Council’s Ordinary Meeting of 16 October 2017 to be heard at that meeting; and

c.       by recording that no submissions have been received;

approve the offering of its land known as 2/59 Swanston Street and 3/59 Swanston Street, Heidelberg Heights (subject land) for sale.

4.       Directs that a valuation be obtained prior to the sale of the subject land.

5.       Consider a further report in relation to setting the reserve for the sale of the subject land.

6.       Authorises the signing and sealing of the documentation at the appropriate time to let the dwellings and to effect the sale and transfer of the subject land.

 

7.2      21-31 Knight Street, Watsonia - surplus land and road discontinuance

(Mr Kevin Biaggini spoke to this item)

An opportunity exists for Council to repurpose surplus land and facilitate a high quality residential development outcome for 21-31 Knight Street, Watsonia. An appropriate development in this location would provide for a diversity in local medium density residential accommodation and will generate an additional revenue stream for Council which can be reinvested into upgrading local community infrastructure.

With no community submissions received, it is proposed to now formally discontinue the section of Knight Street (east of Meagher Street) and to consolidate this discontinued section of road reserve with the Council-owned residential land parcels of 21-31 Knight Street, Watsonia.

Resolution:

That:

1.       As per its resolution on 7 August 2017, and in accordance with the Local Government Act (1989), Council formally resolves to discontinue the section of Knight Street (east of Meagher Street), Watsonia.

2.       Council agrees to consolidate the discontinued road reserve of Knight Street (east of Meagher Street), Watsonia with the Council-owned residential land parcels 21, 23, 25, 27, 29 and 31 Knight Street, Watsonia for the purposes of a high quality, medium density residential development.

3.       Writes to local residents and stakeholders to advise them of this resolution.

 

7.3       Annual Report 2016/17

(No speakers to this item)

The Annual Report is an important part of Council’s ongoing reporting to its community. The Report is in line with the fourth year of Banyule’s City Plan 2013-2017 (Council Plan).

The Annual Report 2016/17 was submitted to the Minister by Friday 30 September 2017 as required by Section 133 of the Local Government Act 1989 (the Act)

In accordance with Section 134 of the Act, Council is required to consider the Annual Report 2016/17 at a meeting of the Council.

The Annual Report contains:

  • A Report of Council’s Operations;
  • Audited Performance Statement of Council for the financial year ended 30 June 2017;
  • Audited Financial Statements of Council for the financial year ended 30 June 2017.

The Annual Report 2016/17 has been available for public inspection for the required 14 day period via Council’s Service Centres, website and local libraries.

Resolution:

That Council:

1.       Receives and notes the Annual Report 2016/17 incorporating the Report of Operations, Performance Statement and Financial Statements.

2.       Make available the Annual Report on Council’s website and at Council’s three service counters (Ivanhoe, Greensborough and Rosanna Library), and at other local libraries.

 

7.4       Committees Report

Resolution:

That Council note the following minutes/reports:

a)       Disability and Inclusion Advisory Committee Meeting on 16 August 2017;

b)      LGBTI Advisory Committee Meeting on 24 August 2017;

c)       Multicultural Advisory Committee Meeting on 28 August 2017;

d)      Age Friendly City Advisory Committee Meeting on 28 August 2017;

e)       Banyule Environmental Advisory Committee (BEAC) 14 September 2017.

 

7.5       Annual Budget 2018/19 and Council Plan 2017-2021 (Year 2) timetable

(No speakers to this item)

The detailed process of preparing the Annual Budget for 2018/19, and undertaking the review of Year 2 priorities for the Council Plan 2017-2021, commences shortly.  To enable the community to be aware of Council’s process and timelines, including key consultation periods and statutory deadlines, the proposed timetable for the next Budget and Council Plan review is detailed in this report.

Resolution:

That:
(a)        Note the proposed timetable for the Annual Budget 2018/19 and Council Plan 2017-2021 (Year 2).

(b)     Conduct additional community consultation and consider community feedback and comment in the development of the 2018/19 Rating Strategy and 2018/19 Fees and Charges.

7.6       Assembly of Councillors

(No speakers to this item.)

In accordance with Section 80A of the Local Government Act 1989 Council is required to report as soon as possible to an Ordinary Meeting of Council a record of any assemblies of Councillors held. Below is the latest listing of notified assemblies of Councillors held at Banyule City Council. The full Record of Assemblies can be found in the Council Agenda.

Resolution:

That the Assembly of Councillors report be received.

 

8.         Sealing of Documents

That the Common Seal of the Banyule City Council be affixed to the following documents:

1.       Lease and Service Level Agreement between Banyule City Council and Heidelberg Occasional Child Care Inc. in respect of the Council-owned land and improvements at 26 Leicester Street, Heidelberg Heights, for the two year period expiring on 30 June 2019.

2.         Lease and Service Level Agreement between Banyule City Council and Watsonia Occasional Child Care Inc. in respect of the Council-owned land and improvements at 56 Gabonia Avenue, Watsonia, for the two year period expiring on 30 June 2019.

 

9.         Notices of Motion - Nil

 10.       General Business

10.1     Banyule Youth Summit – Cr Mark Di Pasquale

Cr Mark Di Pasquale acknowledged the success of the Banyule Youth Summit.  At the presentation of the Banyule Youth Summit Report Card on Thursday the 12th of October, it was clear to see the responsibility our young community members were taking on.  In many areas with many initiatives, the Banyule youth are creating ongoing benefits to many in our community.  Cr Di Pasquale especially wanted to acknowledge Cr Craig Langdon for his initial input and implementation of the Youth Summit. And Cr Rick Garotti.

10.2     Yarra Valley Hockey Club – Cr Craig Langdon

Cr Craig Langdon congratulated the Yarra Valley Hockey Club for receiving the 2017 Community Club of the Year Award from Hockey Victoria.

Hockey Victoria recognised the fantastic work of the many volunteers across the Club at its annual Awards night. The Award highlighted the Clubs opportunities it provided to children associated with The Harmony Centre and their work during the Fair Go Sports Round to promote inclusion and equity for the LGTBIQ community.

 10.3     Heidelberg Soccer Club – Cr Craig Langdon

Cr Langdon acknowledged the great work of the Heidelberg United Soccer Club in becoming National Premier Leagues Australian Champions. (NPL). Heidelberg United Club defeated Leichhardt Tigers at Olympia Village in the Semi Final and then went to defeat the Brisbane Strikers in Brisbane to become the Australian Champions.

Cr Langdon congratulated everyone involved at the Club for this great achievement.

10.4     Acknowledgement of the late former Constable Nicholas Wheeler – Cr Craig Langdon

Cr Craig Langdon acknowledged the life of Leading Senior Constable Nicholas John Wheeler who passed away after a long illness on 13 September 2017. Nicholas Wheeler was born on 21 July 1950 and was raised in Heidelberg Heights in Albert Street. He attended local schools and did several jobs including being a Postman before joining Victoria Police on 4 September 1978. During his time in Victoria Police he was stationed at the Heidelberg West Police Station for 22 years and was actively involved in promoting and supporting Neighbourhood Watch within Banyule as well as being instrumental in establishing the Blue Light Disco which ran for a number of years.

Nicholas was also actively involved in the local community and served as President of the Heidelberg West RSL for some 18 years. Nicholas also attended other RSL's including the Ivanhoe RSL for a number of years.

Cr Langdon passed on condolences to Mr Wheeler’s family and commented that he will be sadly missed.

The meeting was adjourned at 9.09pm and was followed by the Public Forum, which ended at 9.17pm.

The next Council Meeting will be held on Monday 30 October 2017.