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Council Meetings

Council Meetings

Council Meetings are held on Monday evenings and are open to the public.  The Meetings are held in the Council Chambers on the first floor at 275 Upper Heidelberg Road, Ivanhoe. 

At Council Meetings, Councillors discuss the issues and recommendations on the Agenda and listen to speakers. 

Check the Meeting schedule link at the bottom of the page to find out when the next Meeting is to be held.

Accessibility 

Assistive listening devices are available at the Council Meeting, including hearing loop and headphones, please ask a staff member for assistance.

Accessing Council Meetings is via the stairs or lift. When attending the Ivanhoe Service Centre, you will see a sign and panel on your left, just before the stairway. To seek assistance, please press the button on the panel for the meeting room you wish to attend. This activates a pager worn by the meeting organiser or staff member delegated to attend, who will greet and escort you through to the lift.    

Audio recording of Council Meetings

All open Council Meetings are audio recorded, with the exception of matters identified as confidential items on the Agenda. This includes public participation during the Meeting.

By participating in open Council Meetings, speakers addressing Council are asked to state their full name and suburb and information individuals share at the Meeting (including any personal/sensitive information) will form part of the audio recording.

Request to Speak

Request to Speak is for any item listed on the agenda

Request to Speak forms must be submitted by 2pm the day of the meeting. Late forms will not be accepted.

Speakers are normally limited to three people for and three against any proposal before Council.

Speakers may speak to a maximum of two items on the agenda.

They are treated in order of receipt.

Guidelines are applicable to a Request to Speak application and are available on our website. 

Speakers have 3 minutes to speak.  No summary is allowed. In special circumstances, this may be varied at the Chairperson’s discretion.

Organisations should select one spokesperson to address Council on their behalf.  If an organisation wishes to select more than one spokesperson (maximum three), it may do so if its request is granted by Council.

Please note that public submissions made in accordance with section 223 of the Local Government Act 1989 are not required to complete a form to speak. You will need to indicate in your submission that you would like to address Council in support of your submission. Speakers have 5 minutes to address Council on items that have been out on public exhibition. Examples where a person has a right to make a submission under section 223 include:

  • A proposed local law
  • The proposed Council Plan
  • Any proposal contained in the budget or revised budget
  • Proposed sale or exchange of land
  • A proposed lease of land by Council under certain conditions

The Chairperson has discretion to vary the guidelines applicable to Request to Speak in special circumstances.

Further information can be found on the Public Participation page.

Guidelines for speakers at council meetings

  1. The Council will not accept any question or statement which appears to the Mayor (or acting Chairperson) to be derogatory, defamatory or personally embarrassing to any Councillor, Council Staff member, ratepayer or member of the public.
  2. The Chairperson may disallow a comment, or request a speaker to desist on the grounds of repetition, irrelevance or objectionable nature if the comment or imputation is of improper motive.

Public Question Time

Time will be allocated at the conclusion of an ordinary Council meeting for the hearing of questions for Public Question Time.

All questions must be submitted on the Public Question Time form by 4pm the Friday before a Council meeting either at one of our Service Centres or via email: council.meetings@banyule.vic.gov.au

One question per person, per meeting is permitted.

Questions must not:

  • Relate to a matter beyond or outside the Council’s powers
  • Be repetitive of a question already answered (whether at the same meeting or a previous meeting)
  • Relate to a matter listed on the evenings agenda (Request to Speak process is used for this purpose)
  • Be deemed as defamatory, malicious, abusive or objectionable language or substance
  • Be intended to embarrass a Councillor, officer or any member of the public
  • Relate to a matter prescribed under Section 89 (2) of the Local Government Act 1989 whereby the Council may resolve that the meeting be closed to members of the public.
  • Be service requests or operational requests for services that are managed via other channels

If the submitter is not present at the meeting, the question will be read and a written response will be provided within standard correspondence time frames

Questions will be read by the Chairperson or other nominee.

All questions and responses read at Council meetings will be published in the minutes and recorded via the audio recording.

Further information can be found on the Public Participation page.

Petitions and joint letters

How do I write a petition?

  1. Petitions and Joint Letters should be headed "To the mayor and councillors of Banyule City Council".
  2. A petition or joint letter must:
  • State the facts which the petitioners wish to bring to the notice of the Council;
  • Be in English or accompanied by a certified translation;
  • The petition must be in a legible and permanent form of writing, typing or printing;
  • Have the names and addresses of signatories written on the petition sheets;
  • Refer to a matter which is within the power of Council to address;
  • No email or online petitions will be accepted;
  • Not be defamatory, indecent, abusive or objectionable in language or substance.

A template is available in the guidelines. Before organising petitions or joint letters, please ensure you view the Petitions and Joint Letters Guidelines under Related information.

So how does my petition get considered by Council?

  • A report will be presented to Council to acknowledge and note the petition.  A further report may be presented to Council depending on matter. 
  • A council officer deals with the petition organiser (or first named signatory) as appropriate to address the issues raised in the petition.

Privacy

In accordance with Council's commitment to privacy, when petitions are presented to Council, only the issues raised in the petition, along with the number of signatories, will be presented to Council.

How Council Meetings Work

Information on how council meetings work.

Council Meeting Schedule

Look up council meeting dates.

Council Meeting Minutes and Agendas Archive

Find agendas and minutes from Council meetings that have taken place.

Public Participation

How members of the public can be involved in council meetings

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