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Council Meetings

Council Meetings

Council Meetings are held on Monday evenings and are open to the public.  The Meetings are held in the Council Chambers on the first floor at 275 Upper Heidelberg Road, Ivanhoe. 

At Council Meetings, Councillors discuss the issues and recommendations on the Agenda and listen to speakers. 

Check the Meeting schedule link at the bottom of the page to find out when the next Meeting is to be held.

Accessibility 

Assistive listening devices are available at the Council Meeting, including hearing loop and headphones, please ask a staff member for assistance.

Accessing Council Meetings is via the stairs or lift. When attending the Ivanhoe Service Centre, you will see a sign and panel on your left, just before the stairway. To seek assistance, please press the button on the panel for the meeting room you wish to attend. This activates a pager worn by the meeting organiser or staff member delegated to attend, who will greet and escort you through to the lift.    

Audio recording of Council Meetings

All open Council Meetings are audio recorded, with the exception of matters identified as confidential items on the Agenda. This includes public participation during the Meeting.

By participating in open Council Meetings, speakers addressing Council are asked to state their full name and suburb and information individuals share at the Meeting (including any personal/sensitive information) will form part of the audio recording.  

Public participation

There are two opportunities for members of the gallery to speak and address the Council.

The Public Forum section, which precedes the formal Council Meeting, and during the Meeting when that particular item will be discussed.*  Details are below:

Public Forum

Only available at the Council Meeting

Opportunity for questions and comments from the public gallery. 

To register, complete the signup sheet available outside the Council Chambers prior to the Meeting. 

The following guidelines apply:

- Speakers will be taken in order of registration.

- Each speaker may only ask one question until each speaker has spoken, if there is time permitting, further questions may be asked.

- Priority will be given to those not speaking on an item in the Agenda (you should complete a Request to Speak form and submit by 2pm).

- The Councillors and staff will provide an answer on the spot, or if this is not possible, a form is to be completed at the Meeting with details of the question and a written response will be provided by the appropriate department in the mail.

Request to Speak

(form to be completed to submit request)

Process for members of the public who wish to address the Meeting regarding an item on the Agenda.  Agendas are available from midday on the Friday preceding the Meeting on Council's website and from Council's Customer Service Counters.

A Request to Speak form is to be completed and submitted by 2.00pm on the Council Meeting day by via email, fax or delivery in person to one of our Service Centres.

*Please note that public submissions made in accordance with section 223 of the Local Government Act 1989 are not required to complete a form to speak.  Your will need to indicate in your submission that you would like to address Council in support of your submission.  Speakers have 5 minutes to address Council.  Council is required to give public notice, such examples where a person has a right to make a submission under section 223 include:

  • A proposed local law
  • The proposed Council Plan
  • Any proposal contained in the budget or revised budget
  • Proposed sale or exchange of land
  • A proposed lease of land by Council under certain conditions

Request to speak guidelines

  • Speakers are normally limited to three people for and three against any proposal before Council, and are limited to three items for any one speaker.
  • They are treated in order of receipt.
  • Guidelines are applicable to a Request to Speak application and are available on our website. 
  • Speakers have 3 minutes to speak.  No summary is allowed.
  • In special circumstances, this may be varied at the Chairperson’s discretion.
  • Organisations should select one spokesperson to address Council on their behalf.  If an organisation wishes to select more than one spokesperson (maximum three), it may do so if its request is granted by Council

How does it work?

  1. Speakers from the gallery are heard before any motion is considered and before debate takes place.  The Chairperson will call out the name of the speaker and ask them to come forward and speak at the lectern.  After all the speakers have spoken, the Chairperson will call for a Councillor to move the recommendation and then the Council will proceed through and debate the matter.
  2. Statements are limited to the subjects under consideration by Council.
  3. The Chairperson and Council has the authority to alter the guidelines.
  4. Speakers not present at the time the item is to be considered forego the opportunity to speak unless the Chairperson allows the speaker to be heard.
  5. If it appears the item is likely to be deferred, the Council may decide not to hear speakers on the issue.
  6. The Council may resolve to discuss certain matters in camera and they will be discussed at a time to be determined by Council.
  7. Councillors may, through the Chairperson, ask questions of speakers, applicants or objectors.  However, no Councillors shall, without leave of the Council, be permitted to ask more than two questions of any speaker.

Guidelines for speakers at council meetings

  1. The Council will not accept any question or statement which appears to the Mayor (or acting Chairperson) to be derogatory, defamatory or personally embarrassing to any Councillor, Council Staff member, ratepayer or member of the public.
  2. The Chairperson may disallow a comment, or request a speaker to desist on the grounds of repetition, irrelevance or objectionable nature if the comment or imputation is of improper motive.

Petitions and joint letters

How do I write a petition?

  1. Petitions and Joint Letters should be headed "To the mayor and councillors of Banyule City Council".
  2. A petition or joint letter must:
  • State the facts which the petitioners wish to bring to the notice of the Council;
  • Be in English or accompanied by a certified translation;
  • The petition must be in a legible and permanent form of writing, typing or printing;
  • Have the names and addresses of signatories written on the petition sheets;
  • Refer to a matter which is within the power of Council to address;
  • No email or online petitions will be accepted;
  • Not be defamatory, indecent, abusive or objectionable in language or substance.

A template is available in the guidelines. Before organising petitions or joint letters, please ensure you view the Petitions and Joint Letters Guidelines under Related information.

So how does my petition get considered by Council?

  • A report will be presented to Council to acknowledge and note the petition.  A further report may be presented to Council depending on matter. 
  • A council officer deals with the petition organiser (or first named signatory) as appropriate to address the issues raised in the petition.

Privacy

In accordance with Council's commitment to privacy, when petitions are presented to Council, only the issues raised in the petition, along with the number of signatories, will be presented to Council.

How Council Meetings Work

Information on how council meetings work.

Council Meeting Schedule

Look up council meeting dates.

Council Meeting Minutes and Agendas Archive

Find agendas and minutes from Council meetings that have taken place.

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