Equipment grants

A grant pool of up to $50,000 p.a. is available for community groups to purchase minor equipment, up to the value of $2,500 (to provide services to the Banyule community).

Equipment can be free standing or installed, such as air conditioning or an oven, although installation costs will not be funded.

For equipment requests totalling more than $2,500 please apply through Banyule community grants program.

The equipment grants, part of our Community Grants Program, are available each month, until the allocations have been exhausted.

The grants open on the first day of the month, and close at midnight on the last day of the month, excluding December and January where the round will be combined.

Groups are eligible to apply for a maximum of $2,500 in any 12 month period.

Key dates

  • grants opening date: first day of the month (except January)
  • grants closing date: end of same month (except December)
  • assessments and decisions: 4 weeks after round closes
  • acquittal dates: 3 months after receiving grant.

Eligibility criteria

Applicants must:

  • be incorporated or have appropriate auspice support;
  • be a legally constituted not-for-profit entity, or a charity or benevolent trust, or a public company (not-for-profit);
  • provide support, programs or services to people living in Banyule;
  • have an ABN, or be willing to complete a statement by supplier;
  • hold public liability Insurance;
  • have been established for a minimum of 12 months;
  • provide a current detailed profit and loss statement (preferred) or a detailed, current financial statement. Bank statements are not appropriate and should not be submitted;
  • submit 2 quotes;
  • contact a Council officer to discuss their proposal prior to lodgement; and
  • explain why the project/equipment purchase cannot be completed with existing funds.

What the grant will not fund

  • defibrillators
  • installation costs
  • the core business of educational, religious or medical organisations;
  • political activities;
  • projects that are the responsibility of another funding body or level of government;
  • uniforms, prizes, trophies, scholarships, donations, sponsorships or gifts;
  • applications seeking retrospective funding;
  • equipment that does not remain the property of the community group or club;
  • consumable program supplies such as stationery or craft supplies;
  • costs related to project management or auspicing fees for groups or organisations;
  • fundraising;
  • catering expenses;
  • delivery costs;
  • projects where the group/organisation has received full funding for the same project from another source;
  • projects that require ongoing financial support from Council;
  • projects run solely for private or commercial purposes; or
  • recurrent operational expenses (including utilities such as fuel, gas, water and electricity).

Who cannot apply

Individuals cannot apply.

Schools and churches are ineligible unless the project responds to an identified community need and provides wider community benefit.

Groups who have already received $2,500 in monthly equipment grants in the last 12 month period.

Groups/individuals with outstanding grant acquittals. All previous grants from Banyule City Council, where the acquittal is due prior to the closing of the current funding round, must be acquitted to a satisfactory standard. Unacquitted, or insufficiently/unsatisfactorily acquitted grants will deem the application ineligible.

Read the Equipment Grant Guidelines(PDF, 148KB).


There will be no equipment grant round open for applications in December 2019 or January 2020.

Need help? Contact Karen Molinaro on 9457 9955.

Supporting documentation


All applications are required to supply 2 quotes:

  • they can be written, scanned images from catalogues or online stores, or a screenshot from a website;
  • they need to be itemised and clearly show details of the cost of each individual item;
  • quotes should be from different suppliers;
  • they should be current (not more than 6 months old); and
  • need to be consistent with the requested amount in your budget.

If equipment can only be obtained from a specialist supplier and 2 quotes cannot be submitted, you must provide evidence that no other suppliers are available or appropriate.

Council recommends that any equipment purchased with grant funds should meet Australian Standards.


Applicants and non-incorporated groups will require the support of an incorporated association to auspice their grant. If your application is going to be auspiced by another organisation you must provide all insurance, incorporation and ABN information of the auspicing group as well as a letter from the auspice organisation on letterhead stating their support.

Assessing applications: criteria and process

Council has a conflict of interest declaration that all parties involved in the assessment process must complete to ensure any interests are declared prior to the assessment of grants commencing. Grants go through a series of assessments once the round closes at the end of the month.

Notification of grant outcomes are made within 4 weeks of the grant round closing unless otherwise notified.

Grant agreement

Successful grant applicants will be required to sign a grant agreement. The applicant is signing on behalf of the group or organisation and, by doing so, is agreeing that the group or organisation is aware of the application and the conditions associated with the awarded grant.


To successfully acquit your grant you will be required to submit receipts accounting for your expenditure. Receipts must list items purchased, detailing the cost per item, and the total cost. All receipts should reflect the expenditure approved and align with the grant budget or letter of offer. Failure to acquit the grant satisfactorily may result in requests for grant money to be returned to Council and exclude the group from future grant rounds.